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New York StateUnified Court System

Overview


Welcome to the Records Management Office of the OCA Division of Court Operations.

Our mission is to assist the Courts and OCA offices to streamline operations by lowering costs while maintaining file integrity. We do this by providing records management guidance, technical assistance and training.

Courts, throughout the state, produce volumes of records each day. Managing the records of those cases throughout the state assists the court and its constituencies in making the most effective use of their government. Proper management of court records allows judges and attorneys, for example, to research old cases that may have an impact on the outcome of their current case. It allows court staff to properly handle and manage the "paperwork" of cases that are currently on the docket awaiting adjudication. It allows citizens to document the history of their family or community.

While maintaining guidelines for the preservation and use of records in paper or micrographic formats, we also must ensure the preservation and documentation of records maintained in electronic mediums as well. Standards for managing and preserving electronic records will assist in facilitating the current and future efficiencies of the court and will maintain the security and integrity of those records for years to come.